pdf Session Minutes and Church Register Review Meeting Schedule

Download (pdf, 212 KB)

Session Records reading schedule 2017.pdf

The meetings listed will last about 1½ hours. Clerks of session from the churches in each Area will bring their Session Minutes and Church Register books. After an introduction and time for questions, each clerk will exchange books with another clerk, and read and review each other’s Minutes and Registers with the instruction and guidance of the Stated Clerk.

Please complete and bring a copy of the Session Records Check List to the meeting. The items listed are required to be in the minutes of your session and congregational meetings, and in the church register. This list makes it easier for reviewers to see which items are in the minutes and which items are missing.

Another item that you may find helpful is the Suggested Format for Session Minutes doc for use with the check list.

If a session’s records are not read at the scheduled meeting, they may be brought to another Area meeting. If you need to be excused from your area’s meeting, call the Presbytery office at 304-232-3490. There will be a discussion of records issues along with any other ideas you bring for consideration.

It is the responsibility of every clerk to see that his or her Minutes and Register are presented for review each and every year.

 

pdf Session Records Check-Off List

Download (pdf, 158 KB)

Form--Session Records reading checklist 2012 nFOG.pdf

This form is used by all Clerks of Session to complete and bring or send with Books (session minutes book and church register book) to their area annual records review meeting.

pdf Suggested Meeting Minutes Outline

Download (pdf, 312 KB)

Suggested minutes outline nFOG 10 2012.pdf

This format can be used as a template for most information included in session minutes.